Job Costings Software with Payroll

 

 

Accounts Receivable


The Accounts Receivable software tracks customer invoices and payments.

  • No monthly closing of the accounts receivable required
  • Open item cash receipts
  • Aged Receivables reports, AR Statements and much more...

 

ar

 

Accounts receivable invoices are not purged when fully paid, but are instead retained for sales analysis reporting. Accounts receivable invoices can be computer printed or hand-written. Invoices print on plain paper to facilitate faxing and to avoid the expense of pre-printed forms.

 

Accounts receivable invoices are assigned to a Job Number. These Invoices are passed to the Job Costs module automatically. Invoice data can be exported to Microsoft Excel.

 

The “open item” method is used to apply payments against specific invoices. Adjustments, discounts, and write-offs can be entered when entering the payment info.

 

Accounts receivable data is passed to the General Ledger software automatically via Journal transactions.

 

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Accounts Payable

 

The Accounts Payable software tracks vendor invoices and payments.

  • No monthly closing of the accounts payable required
  • Intelligent Payment Management maximizes cash flow
  • Open Payables report, Aged Payables reports and much more...

 

accounts payable

 

Accounts payable invoices can be assigned to a Job Number. These Invoices are passed to the Job Costs module automatically. Invoice data can be exported to Microsoft Excel.

 

Accounts payable data is passed to the General Ledger software automatically via Journal transactions.

 

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General Ledger

 

The General Ledger software tracks budget and actual financial data to produce financial statements such as an Income Statement and Balance Sheet, the Trial Balance Report, General Ledger Report, GL Totals Screen, GL History Screen, and the Bank Book.

  • No monthly closing of the general ledger required
  • Automatic reversing journal entries
  • Optional subaccounts for branch, division, product group, etc.
  • On-line drill-down to source document
  • Complete year-end processing
  • User-defined Financial Statements, Trial Balance, General Ledger Report and more...

 

general ledger

 

Data is passed to the general ledger from the AP and AR automatically via Journal transactions. Data is keyed directly to the general ledger via Journal Vouchers to record
  • initial entry of general ledger opening balances
  • bank charges and interest
  • depreciation
  • corrections and adjustments to previous general ledger transactions

 

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Payroll

 

Employee hours worked are keyed into the system via the timesheets. These hours are then automatically transferred to the Job Costs module. Employees are classified as Full Time, Casual, Sub-contractor or Apprentice. Pay calculations can be previewed at any time during the weekly pay period.

 

payroll

 

At the end of the pay period, pay envelopes are printed along with a Current Pay Summary. The pay file can then be sent to the financial institution for processing and wages deposited into each employee account.

 

End of Month Report, End of Year Report, Month to Date Report and much more...

 

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Job Costs

 

The Job Costs module is the core of this version of JD1 Enterprise. Accounts Payable, Accounts Receivable and Payroll all send transactions to the Job Costs module.

 

job costs

 

Job Transaction Report, Work In Progress Report and Completed Jobs Report give the business manager the tools to run the business profitably.

 

Each Job is classified in one of four Job Divisions available. All Job Cost reports use this Job Division as selection criteria. Each Job is also given a Job Status (either 'In Progress', 'Semi Completed' or 'Completed').

 

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Asset Manager

 

The Asset Manager tracks any item's details including

  • Manufacturer, Serial No., Model No.
  • Purchase details (Supplier name, Invoice Number, Invoice Date and Price, Warranty...)
  • Service history
  • Any attached documents
  • Asset Classification, and
  • Asset Location

 

asset manager

 

Reports include
  • Asset List (in Summary or Detail format)
  • Maintenance Report (all or selected Asset)
  • Purchase Report (all or selected Supplier)
  • List of Attached documents

 

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Order Book

 

The Order Book tracks supplies needed for the business and the Job Costs. The requested item/s are first keyed in as a Requisition. Once the Requisition is authorised (and Posted) it becomes an Order.

 

order book

 

Any user can enter a Requisition but provision is made for the entering of an Authorisation Password before it can be Posted and made into an Order.

 

Once an Order is Posted it cannot be altered (except by a user that has Administrator privileges). A Job Number must also be entered for each Order/Requisition.

 

Reports include

  • Orders for Supplier
  • Orders within Date Range
  • Orders for Job Number
  • Orders by Status
  • Outstanding Orders

 

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